Oral presentations at MMM7 will be delivered in scheduled oral sessions. Each session will be chaired by session chairs appointed by the organizers. Presenters are requested to follow the instructions of the session chairs, timekeepers, and conference staff.

Presentation time

Each oral presentation is allocated 14 minutes in total, consisting of:

• 12 minutes for the presentation

• 2 minutes for questions and discussion

The oral sessions are scheduled very tightly. Sessions with 6 presentations are 90 minutes, and sessions with 8 presentations are 120 minutes. The 14-minute format is designed to allow sufficient time for speaker changes, session management, and minor delays, while keeping the entire session on schedule.

Presenters must strictly observe the allotted time. The session chair may stop the presentation or discussion when the allocated time has ended.

Timekeeping

Time signals will be given during each presentation. The detailed signal system will be announced at the venue, but the following format is expected:

• First signal: 2 minutes remaining in the presentation

• Second signal: End of the 12-minute presentation time

• Final signal: End of the 14-minute total presentation time, including discussion

Presenters are requested to finish their presentation promptly when the second signal is given and to follow the chair’s instructions during the discussion period.

A timer, small screen, or signage visible to presenters may be provided in the session room to help speakers monitor their remaining time.

Slide submission

Presenters must submit their presentation file to the organizers by the designated deadline by the day before their presentation. The file must be uploaded via the designated cloud-based submission system. The upload link and detailed submission instructions will be announced later.

Please note that presentations will be given using the conference computer. Presenters will not be allowed to connect their own laptop computers during the session.

To ensure smooth session management, presentations should be submitted in advance. Presenters who fail to submit their file by the deadline may not be able to give their oral presentation as scheduled.

File format, file name, Slide size and file size

• Presentation files must be prepared in Microsoft PowerPoint format.

• File name format: PresentationNumber_LastName.pptx   (Example:  1_P1_1_Smith.pptx)

• Only .pptx files will be accepted. PDF files, Keynote files, or other formats cannot be used for oral presentations.

• Screen size:  widescreen 16:9 format, which is the standard format for the venue projection system.

• File Size:  The maximum file size is 100 MB. Presenters are requested to keep their files as small as possible to avoid technical problems during upload and presentation.

• Embedded videos, audio, online streaming content, external links, and special plug-ins are not supported. If such materials are included, the organizers cannot guarantee that they will work properly during the session.

Presentation check

A computer identical to the one used for presentations in the session room will be available at the conference reception or designated preview area. Presenters are encouraged to check their slides in advance using this computer.

Please check that:

• all slides are displayed correctly;

• fonts, figures, and symbols appear properly;

• videos or animations, if any, do not cause technical problems;

• the file opens correctly on the conference computer.

During the session

Presenters are requested to:

• arrive at the session room before the session starts;

• sit near the front of the room or in the area designated by the staff;

• follow the presentation order announced by the organizers;

• come to the podium promptly when called by the session chair;

• use the microphone during the presentation and discussion;

• strictly follow the time signals and the chair’s instructions;

• leave the podium promptly after the discussion period.

The oral sessions must proceed on schedule. Please be considerate of other presenters and do not exceed your allocated time.

Important notes

The organizers will prepare the presentation files in advance according to the session order. Therefore, last-minute file replacement may not be possible.

If you need to revise your presentation after submission, please contact the organizers as early as possible. The organizers may not be able to accept revised files after the final submission deadline.

Detailed information on upload procedures, submission deadlines, preview arrangements, and session room equipment will be announced later.

At MMM7, Flash Talk is regarded as a form of Oral Presentation. Presenters assigned to a Flash Talk are also required to give a Poster Presentation according to the poster presentation guidelines described below.

Flash Talk format

Each Flash Talk will consist of a 2-minute oral presentation using one slide only. The purpose of the Flash Talk is to briefly introduce the main message of the presentation and encourage participants to visit the presenter’s poster during the poster session.

Flash Talk presenters must prepare one slide in either PowerPoint or PDF format and upload it via the designated cloud-based submission system. The upload link and detailed submission instructions will be announced later.

The slide must be uploaded by the designated deadline on the day before the presentation. Late submission may not be accepted. As a rule, presenters who do not submit their slide by the deadline will be removed from the Flash Talk session. They may still present their poster during the assigned Poster Presentation session.

Flash Talk number and file name

Each Flash Talk presenter will be assigned a Flash Talk ID and a Poster Number. These numbers are assigned separately.

The Flash Talk ID is used for managing the Flash Talk presentation and slide submission. The Poster Number is used for the Poster Presentation and poster panel assignment.

Flash Talk presenters must name their slide file as follows:

•  Flash Talk slot_FlashTalkID_LastName.pptx  (Example: D1_A_01_F001_Smith.pptx)

In this example, D1_A_01 indicates the Flash Talk slot, F001 is the Flash Talk ID, and Smith is the presenter’s last name.

The final Flash Talk slot and file name format will be announced together with the presentation program.

Slide preparation

Please prepare your Flash Talk slide according to the following specifications:

• Number of slides: 1 slide only

• File format: PowerPoint or PDF (video, animation, embedded audio are not acceptable)

• Slide size: Widescreen 16:9

• Orientation: Landscape

• Color: Color slides are acceptable

• Maximum file size: 10 MB

• Required information: Poster number must be clearly shown on the slide

Other than the poster number, the layout and content of the slide are left to the presenter’s discretion. However, presenters are strongly encouraged to use a simple and clear design, as each slide will be displayed for only 2 minutes.

Please do not include videos, animations, automatic transitions, or embedded audio. These functions may not work properly during the session and will be removed supported by the organizers.

Presentation procedure

Submitted slides will be arranged in the order of presentation by the organizers. During the Flash Talk session, each slide will be displayed for 2 minutes only.

Presenters will be asked to line up near or on the stage before their turn. When their slide is displayed, the presenter will give the presentation using the microphone. When the slide changes, the presenter must promptly leave the presentation position and allow the next presenter to begin.

To ensure that all presenters receive their full presentation time, presenters are requested to strictly observe the 2-minute limit and follow the instructions of the session chair and staff.

Please do not remain at the microphone or on the stage after your presentation time has ended, as this will reduce the presentation time available to the next presenter.

Important notes for Flash Talk presenters

The Flash Talk session will proceed very quickly, with no time for slide changes, computer setup, or individual adjustments by presenters. Therefore, all slides must be submitted in advance and presented using the conference computer.

Presenters are requested to:

• submit their Flash Talk slide by the designated deadline.
  (Failure to submit the slide by the deadline may result in removal from the Flash Talk session)

• be present in the session room before the session starts;

• follow the presentation order announced by the organizers;

• come to the stage promptly when instructed;

• speak only while their own slide is displayed;

• leave the presentation position immediately after their slide changes;

• attend their assigned poster session (following the instruction below).

Poster presentations at MMM7 will be displayed on poster panels provided at the venue. Please prepare your poster in portrait orientation, A0 size or smaller. The maximum size that can be accommodated is A0 portrait size: 841 mm wide × 1189 mm high. Posters smaller than A0 are acceptable, but posters larger than A0 cannot be accepted. Please note that landscape-oriented posters cannot be accommodated.

The poster panels are currently being selected. They are expected to be similar to the image shown below and will be made of cardboard or a similar lightweight material. The image is for reference only, and the final panel design may differ slightly. As the panels may be fragile, please handle them with care. Do not press strongly against the panels, lean on them, or hang heavy items from them.

Mounting materials will be provided at the venue. Please do not use materials that may damage the panels.

Presenters are requested to mount their posters during the designated setup time on Day 1. Posters are expected to remain on display until the final day of the conference. Poster sessions will take place on Day 2, Day 3, and Day 4. To avoid crowding in the poster area, each poster presentation will be assigned to a specific time slot. Presenters should stand by their posters during their assigned presentation time.

Detailed information on poster numbers, setup/removal times, and assigned presentation times will be announced later.