Oral presentations at MMM7 will be delivered in scheduled oral sessions. Each session will be chaired by session chairs appointed by the organizers. Presenters are requested to follow the instructions of the session chairs, timekeepers, and conference staff.

Presentation time

Each oral presentation is allocated 14 minutes in total, consisting of:

• 12 minutes for the presentation

• 2 minutes for questions and discussion

The oral sessions are scheduled very tightly. Sessions with 6 presentations are 90 minutes, and sessions with 8 presentations are 120 minutes. The 14-minute format is designed to allow sufficient time for speaker changes, session management, and minor delays, while keeping the entire session on schedule.

Presenters must strictly observe the allotted time. The session chair may stop the presentation or discussion when the allocated time has ended.

Timekeeping

Time signals will be given during each presentation. The detailed signal system will be announced at the venue, but the following format is expected:

• First signal: 2 minutes remaining in the presentation

• Second signal: End of the 12-minute presentation time

• Final signal: End of the 14-minute total presentation time, including discussion

Presenters are requested to finish their presentation promptly when the second signal is given and to follow the chair’s instructions during the discussion period.

A timer, small screen, or signage visible to presenters may be provided in the session room to help speakers monitor their remaining time.

Slide submission

Presenters must submit their presentation file to the organizers by the designated deadline by the day before their presentation. The file must be uploaded via the designated cloud-based submission system. The upload link and detailed submission instructions will be announced later.

Please note that presentations will be given using the conference computer. Presenters will not be allowed to connect their own laptop computers during the session.

To ensure smooth session management, presentations should be submitted in advance. Presenters who fail to submit their file by the deadline may not be able to give their oral presentation as scheduled.

File format, file name, Slide size and file size

• Presentation files must be prepared in Microsoft PowerPoint format.

• File name format: PresentationNumber_LastName.pptx   (Example:  1_P1_1_Smith.pptx)

• Only .pptx files will be accepted. PDF files, Keynote files, or other formats cannot be used for oral presentations.

• Screen size:  widescreen 16:9 format, which is the standard format for the venue projection system.

• File Size:  The maximum file size is 100 MB. Presenters are requested to keep their files as small as possible to avoid technical problems during upload and presentation.

• Embedded videos, audio, online streaming content, external links, and special plug-ins are not supported. If such materials are included, the organizers cannot guarantee that they will work properly during the session.

• We will not prepare Presentation Check desk due to limitation of the space and equipment.

Oral Presentation File Submission

Presenters must first submit their presentation information and complete the checklist using the following Google Form:

•  https://forms.gle/waSecr5jp6Gt4PK4A

After submitting the form, the upload link will be displayed on screen. Please follow the instructions provided and complete the upload by the designated deadline on the day before your presentation.

Presenters who do not submit their files by the deadline may not be able to give their presentation as scheduled.

During the session

Presenters are requested to:

• arrive at the session room before the session starts;

• sit near the front of the room or in the area designated by the staff;

• follow the presentation order announced by the organizers;

• come to the podium promptly when called by the session chair;

• use the microphone during the presentation and discussion;

• strictly follow the time signals and the chair’s instructions;

• leave the podium promptly after the discussion period.

The oral sessions must proceed on schedule. Please be considerate of other presenters and do not exceed your allocated time.

Important notes

The organizers will prepare the presentation files in advance according to the session order. Therefore, last-minute file replacement may not be possible.

If you need to revise your presentation after submission, please contact the organizers as early as possible. The organizers may not be able to accept revised files after the final submission deadline.

Detailed information on upload procedures, submission deadlines, preview arrangements, and session room equipment will be announced later.

At MMM7, Flash Talk is regarded as a form of Oral Presentation. Presenters assigned to a Flash Talk are also required to give a Poster Presentation according to the poster presentation guidelines described below.

Flash Talk format

Each Flash Talk will consist of a 2-minute oral presentation using one slide only. The purpose of the Flash Talk is to briefly introduce the main message of the presentation and encourage participants to visit the presenter’s poster during the poster session.

Flash Talk presenters must prepare one slide in either PowerPoint or PDF format and upload it via the designated cloud-based submission system. The upload link and detailed submission instructions will be announced later.

The slide must be uploaded by the designated deadline on the day before the presentation. Late submission may not be accepted. As a rule, presenters who do not submit their slide by the deadline will be removed from the Flash Talk session. They may still present their poster during the assigned Poster Presentation session.

Flash Talk number and file name

Each Flash Talk presenter will be assigned a Flash Talk ID and a Poster Number. These numbers are assigned separately.

The Flash Talk ID is used for managing the Flash Talk presentation and slide submission. The Poster Number is used for the Poster Presentation and poster panel assignment.

Flash Talk presenters must name their slide file as follows:

•  Flash Talk slot_FlashTalkID_LastName.pptx  (Example: D1_A_01_F001_Smith.pptx)

In this example, D1_A_01 indicates the Flash Talk slot, F001 is the Flash Talk ID, and Smith is the presenter’s last name.

The final Flash Talk slot and file name format will be announced together with the presentation program.

Slide preparation

Please prepare your Flash Talk slide according to the following specifications:

• Number of slides: 1 slide only

• File format: PowerPoint (video, animation, embedded audio are not acceptable)

• Slide size: Widescreen 16:9

• Orientation: Landscape

• Color: Color slides are acceptable

• Maximum file size: 10 MB

• Required information: Poster number must be clearly shown on the slide

Other than the poster number, the layout and content of the slide are left to the presenter’s discretion. However, presenters are strongly encouraged to use a simple and clear design, as each slide will be displayed for only 2 minutes.

Please do not include videos, animations, automatic transitions, or embedded audio. These functions may not work properly during the session and will be removed supported by the organizers.

Flash Talk File Submission

Flash Talk presenters must submit their presentation information and checklist through the same Google Form:

• https://forms.gle/dcSVo41ZPa9uEzDRA

An upload link will be provided after the form has been submitted. The slide must be uploaded by the designated deadline on the day before the Flash Talk.

Presenters who do not submit their slide by the deadline may be removed from the Flash Talk session, although they may still present their poster.

Presentation procedure

Submitted slides will be arranged in the order of presentation by the organizers. During the Flash Talk session, each slide will be displayed for 2 minutes only.

All Flash Talk presenters of the session must gather at the sign board at the stage by the start time of their Flash Talk session.

Presenters will be asked to line up near or on the stage before their turn. When their slide is displayed, the presenter will give the presentation using the microphone. When the slide changes, the presenter must promptly leave the presentation position and allow the next presenter to begin.

To ensure that all presenters receive their full presentation time, presenters are requested to strictly observe the 2-minute limit and follow the instructions of the session chair and staff.

Please do not remain at the microphone or on the stage after your presentation time has ended, as this will reduce the presentation time available to the next presenter.

Important notes for Flash Talk presenters

The Flash Talk session will proceed very quickly, with no time for slide changes, computer setup, or individual adjustments by presenters. Therefore, all slides must be submitted in advance and presented using the conference computer.

Presenters are requested to:

• submit their Flash Talk slide by the designated deadline.
  (Failure to submit the slide by the deadline may result in removal from the Flash Talk session)

• be present in the session room before the session starts;

• follow the presentation order announced by the organizers;

• come to the stage promptly when instructed;

• speak only while their own slide is displayed;

• leave the presentation position immediately after their slide changes;

• attend their assigned poster session (following the instruction below).

Poster Presentation Guidelines

Poster presentations at MMM7 will be displayed on poster panels provided at the venue.

Poster size and format

•  Posters must be prepared in portrait orientation.

• The maximum acceptable poster size is A0 portrait (841 mm wide × 1189 mm high)

•  Posters smaller than A0 are acceptable, but presenters should ensure that text and figures remain readable

•  Posters larger than A0 cannot be accommodated.

• Landscape-oriented posters cannot be accommodated, due to the size and layout of the poster panels.

Poster panels

•  Poster panels will be provided at the venue.

• The poster panels are similar to the reference image shown below and  made of cardboard material.

  •  The image is for reference only, and the final panel design may differ slightly.

•  As the panels may be fragile, please handle them with care.

• Please do not:

  •  press strongly against the panels,

  • lean on the panels,

  • hang heavy items from the panels,

  • attach materials other than the poster itself.

Mounting materials

• Mounting materials will be provided at the venue.

• Please use only the materials provided by the conference organizers.

Poster setup and display period

• Poster numbers (like P000) will be provided by the organizers and should not be prepared by presenters

• Presenters are requested to mount their posters during the designated setup time on Day 1.

• Posters should remain on display throughout the conference until the final day, not only on the day of the assigned poster session.

• Presenters are responsible for removing their posters during the designated removal time at the end of the conference.

Poster presentation sessions

• Poster sessions will take place on  Day 2, Day 3, and Day 4, with 100 minutes allocated to each session.

• To avoid crowding in the poster area, each poster presentation will be assigned to a specific presentation time slot.

• Presenters should stand by their posters during their assigned presentation time.

• Presenters must attend the poster session on the day assigned to their poster. To reduce congestion and allow participants sufficient time for discussion, presenters will be divided into two groups according to their poster numbers:

  • Presenters with odd-numbered posters must stand by their posters during the first 50 minutes of the session.

  • Presenters with even-numbered posters must stand by their posters during the second 50 minutes of the session.

• Posters must remain on display throughout the conference. 

• Presenters are welcome to discuss their posters at other times, but they must be present during their officially assigned presentation period.

• When another presenter is giving their poster presentation during an officially assigned period, please give priority to that presenter and avoid occupying or obstructing the space around their poster.

• Please check the Poster Program carefully for your assigned presentation day, poster number, and location. 

Additional information

• Detailed information on poster numbers, setup times, removal times, and assigned presentation times will be announced later.

• Please ensure that your poster is clearly readable from a short distance and that figures, tables, and text are formatted appropriately for display on a poster panel.

• Posters not removed by the designated time may be discarded by the organizers